The MacNair Travel Leadership Blog

5 Signs it’s Time for a Travel Policy Redesign

Posted by Mike MacNair on Apr 14, 2016 12:00:00 PM

If you manage a corporate travel program, you may be wrestling with ways to make travel more efficient and cost-effective for your employees. After all, you know T&E expenses can be one of your most controllable expenses -- if you could just get them under control.

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Topics: travel policy

3 Travel Policy Tips for Zika Virus Prevention

Posted by Jessica Cardenas on Mar 23, 2016 6:00:00 PM

The Zika virus has become a huge ongoing concern for travelers –pregnant women in particular. The virus, transmitted from Aedes mosquito bites, has only mild symptoms if any at all for most that are infected. However, there is mounting evidence that the Zika virus is linked to microcephaly, a birth defect that causes babies to be born with abnormally small heads, causing severe developmental issues and sometimes death. Because of this risk to newborns, the Centers for Disease Control (CDC) has recommended that pregnant women avoid travel to areas where the Zika virus is actively spreading and on March 8, The World Health Organization (WHO) joined them on that recommendation.

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Topics: travel policy

Uber vs. Lyft: Which is Best for Your Corporate Travel Program?

Posted by Mike MacNair on Mar 22, 2016 12:00:00 PM


The era of the sharing economy is upon us, presenting a myriad of choices for everyone, but especially travelers. Web sites like Airbnb have dramatically changed how consumers look for places to stay while travelling; ridesharing services like Uber and Lyft have transformed the speed by which people get from one place to the next.

Businesses are also being impacted by these services, specifically Uber and Lyft. At first virtually ignored by businesses versus the traditional car services including taxi and rental car companies, ridesharing services are staking their claim with corporate business travelers, expanding their consumer-driven services through the launch of Uber for Business and Lyft for Work for business travelers.

Download this workbook to learn how to create an effective travel policy that  supports the needs of your SME and the demands of your travelers in the sharing  economy. 

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Topics: Corporate Travel, Travel Management, business travel, travel policy, Travel Trends, sharing economy, ridesharing

4 Ways for CFOs to Improve Talent Management

Posted by Mike MacNair on Mar 15, 2016 12:00:00 PM

The CFO’s ever-expanding role is moving into the arena of talent management. Even though salaries, wages and benefits can typically encompass between 40%-70% of a businesses operating expenses, until recently, CFO’s have not had a strong presence in the human resource department.

Times are changing. With increased competition to find top talent and business’ focus on increasing profits while controlling margins, CFO’s – and CEO’s - are taking a hard look at how their business handles talent management. According to KPMG’s A View From the Top, 97% of CEO’s say that talent management is the most or equally important factor in improving the finance function, yet only 33% percent give their CFO’s a passing grade in talent management. For some CFO’s, there is room for improvement.

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Topics: travel policy

How to Attract and Retain Employees With Your Travel Policy

Posted by Mike MacNair on Mar 10, 2016 12:00:00 PM

An organization’s travel policy is the lifeblood of its travel management program. Preferred vendors, pre-trip planning, details on travel expense management and additional important information relating to travel is included in this document. When utilized to its full capacity, your organization’s travel policy can provide cost savings to your travel and entertainment line item, control over travel expenses and increase the productivity of your employees.

The travel policy can also be used as a tool to attract and retain the brightest and best employees within your business. Impressive talent in this global, highly-competitive economy is hard to find, especially those that deem travel as a large part of their employment. When you come across that perfect person, it’s critical that your corporate culture reflects a positive attitude and gives flexibility to travelers. Travel policies must be in place to meet the demands of these road warriors.

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Topics: travel policy

Is Your Travel Policy Ruining Your Company Culture?

Posted by Mike MacNair on Mar 8, 2016 2:08:00 PM

In most organizations, Travel and Expense is the 2nd largest line item after your personnel. There is often plenty of waste and inefficiency, which affects every aspect of your organization. If you’re the CFO, you know there is opportunity to better manage your travel & expense policy to close those gaps. 

For example, how many of your employees adhere to your travel policy? Do they even know it exists? How much is it a part of the company culture? Does it work with or against your existing company culture?

Your company culture may have unspoken “rules” among the employees and how much they comply with an existing policy. Is Business Class de rigueur for all or does everyone fly coach? Even that latter distinction can eat into your bottom line if you don’t have a clear stand on whether or not premium coach is acceptable or not.

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Topics: T&E, travel policy

3 Tips to Help CFO’s Improve Travel Policy Compliance

Posted by Mike MacNair on Mar 3, 2016 1:36:00 PM

There is a definite balance that needs to be maintained when talking about travel policy compliance within your organization. As the CFO, you have seemingly clear expectations regarding compliance; employees simply enter their travel spend information, reports are processed, and data is analyzed to show cost savings.

On the other hand, employees don’t simply comply with travel policy and procedure just because it’s there. They have other jobs to do and the time it takes for them to manage their travel – especially if the travel and expense system is not automated – is cumbersome and decreases productivity.

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Topics: CFO, travel policy

6 Tips for Keeping Hotel Costs Down

Posted by Jessica Cardenas on Jul 24, 2015 12:00:00 PM

In today’s global business world, travel is a necessity. And whether you’re flying or driving, a hotel stay is a must. With the economy in a better place now than it was one year ago, hotels aren’t afraid to raise rates. And they have, according to a number of sources including The Global Business Travel Association (GBTA) and CNBC. Hotel rates have increased between 4 and 5% in the past year.

As the person who manages your companies’ travel needs, how do you find the balance between a satisfied travelling employee and a cost-conscious hotel room?

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Topics: travel policy

Ten Key Policy Rules Important to Any Organization's Travel Policy

Posted by Mike MacNair on Feb 16, 2015 3:52:00 PM

Ten Key Policy Rules Important to Any Organization's Travel PolicyIn the current travel management environment our customers have both online and call in access to reservations. What we often find with our smaller accounts is that few clear programmable policy rules direct travelers to what the company believes is the best value. In some instances policy is unclear and as a result rules can’t be established, in some instances the requested rules are complicated and can’t be programmed, or in many instances there aren’t very many rules at all. For larger corporate customers, the opportunities inspire complications in policies that make launching and managing to expectations hard for the travel manager and complicated for travelers. Why wouldn’t travelers then want to book outside of your travel procurement process if it’s complicated? We have found that clean, simple, and easy systems that leverage these rules if they are going to deliver a real result is the best methodology.

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Topics: travel policy