The RFPs that come across our desks are often template-based and describe common program objectives such as: save money, enhance productivity, improve control, increase online adoption, automate reporting, etc. The average RFP fails to address the specific steps the organization needs to take to achieve each objective. In addition, most organizations going out to RFP don’t know the underlying contributing factors to their program’s main challenges, so they struggle to define the solution they seek from a TMC. If you don’t know what your problem is, how can you expect to solve it?
The corporate travel program within your SME, while vital to your company’s success, can also prove to be quite cumbersome to manage. Ensuring your road warriors are following policy, booking and managing itineraries, reconciling expenses while at the same time, keeping this line item at or under budget is a challenge for finance executives. As the second largest controllable cost within your organization, the travel and expense (T&E) line item must absolutely be managed to be sure your business is appropriately balancing a successful corporate travel program and a thriving, profitable business.
Many times, SME’s look to partner with a travel management company (TMC) to lead their corporate travel program. A TMC provides a wealth of industry knowledge and experience, relationships with preferred vendors, and the systems and processes to ensure your T&E line item is appropriately managed. Their high level service provides tangible, direct results compared to that of a travel agency, creating a successful corporate travel management program that drives positive outcomes for your SME.
Topics: Request For Proposal
A good travel policy includes cost, compliance, productivity, value and other concerns. If you want to create an effective RFP for the best travel program results, you already know there are certain questions you want to address.
However, as a travel management company (TMC), we’ve discovered that many SME’s don’t know all the questions to ask. What are your primary objectives? What benchmarks will identify success? Who are the stakeholders?
To help you craft a stronger RFP, we’ve come up with 7 aspects fundamental to the process.
Topics: Request For Proposal
Data and information is all around us, available virtually at the click of a button. Yet, within the corporate travel management arena, the most effective use of data is not being fully realized. As the CFO within your business, understanding the importance of collecting, analyzing and presenting relevant data is critical to the strategic success of your business, as CEO’s are requiring increased transparency and visibility into your business’ finances.
Travel Leadership Blog
Travel and expense management is a key leverage point to enhance productivity & control costs. Join us here as we share best practices, stories, insights and tools to help you manage your travel more effectively.